Sr. Project Manager Strategic Marketing – Vanderbilt University Medical Center

Sr. Project Manager Strategic Marketing

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Job Summary:
This position provides program and project management for the VUMC Strategic Marketing; responsible for planning, executing and evaluating projects according to predetermined timelines and budgets. Building and managing project teams, reporting status to the project sponsors and ensuring quality control throughout project lifecycles are central to this position.

Reporting Relationships:
This position is aligned with the Enterprise Program Management Office and works closely with Strategic Marketing leadership focusing on projects and programs to advance the mission of Strategic Marketing.

Key responsibilities will include but are not limited to the following:

Project Management and Leadership
Management of strategic programs and projects for Strategic Marketing including the management and completion of real-time quality improvement initiatives.

Utilize standards and processes of Strategic Marketing to coordinate and monitor projects and ongoing process improvement.

Develop project plans, goals and objectives in collaboration with project and Strategic Marketing leadership (milestones and timelines, resource planning, committee charters)

Provides professional and/or technical leadership in the execution of day-to-day project activities (set priorities given resource constraints, facilitate meetings, monitor progress against established timeline, ensure documentation is complete and up-to-date)

Manage expectations and coordinate work of internal and external resources that support the project; identify and engage appropriate stakeholders

Develop draft budgets, resource allocations, and other plans to support these projects

Work collaboratively to create metrics and standards/dashboards for the operational team to measure effectiveness and improvements with various projects

Manages execution of project plans and tracks progress of activities

Identifies gaps, potential bottlenecks or delays, and challenges assumptions in areas of risk management and mitigation

Oversees risk management including critical path, risk assessment, scenario creation and analysis

Proposes options to close gaps and get projects back on schedule

Serves as lead Project Manager for project data

Communicate within and across Strategic Marketing leadership to maximize information sharing around progress, project reports, needs, inter-dependencies and accomplishments

Guides and manages preparation for project milestone reviews

Defines, measures and reports key performance indicators for assigned projects, enabling teams and functions to measure and improve quality, efficiency and effectiveness

Manages meetings to include setting agendas, organizing meeting time and meeting minutes

Communication and Change Management
Manage the dissemination of news and information about the project to all stakeholders

Anticipate and communicate the impact of change to the rest of the organization as needed

Serve as lead point person for questions and issues

Develop communications including presentations to support project reporting

Develop and present executive level reports for other program leaders as necessary

Develop collaborative working relationships at all levels


Bachelor’s degree in business, finance, administration, or related field

Minimum 5 years related marketing project management experience
Desired: Healthcare marketing experience and / or advertising agency project management experience

Highly detail-oriented, motivated, self-directed with a propensity towards action and results

Excellent communication, presentation, influencing, and facilitative skills and the ability to work collaboratively across all levels of leadership to line staff

Experience leading cross-functional teams and the ability to manage multiple projects simultaneously

A critical thought leader, with superior planning, organizational, preparation, and analytical skills

Exhibits outstanding judgment and professionalism and high degree of intellectual curiosity, especially in the changes in healthcare
Familiarity with project management tools and software packages
Proficiency with Microsoft Word, Excel, Project, PowerPoint, and Visio

Bachelor’s Degree (or equivalent experience) and 5 years relevant experience

Licensure, Certification, and/or Registration (LCR):

PMP Certification


Ken Gladney


  • Jobs sumary
  • Location: Nashville, TN, United States
  • Career Level: Senior (5+ years of experience)
  • Education:
  • Job type: Full Time
  • Positions: 1